Notice of VCC Annual General Meeting 2026

The Victorian Climbing Club will hold their Annual General Meeting at 7.30 pm on 22 September 2026.

Physical Location

The 'upstairs room' at the Retreat Hotel, Abbotsford. Come along from 6.30 pm for an informal meal before the meeting starts. 

Online Access

Members are able to join the meeting online using Google Meet: https://meet.google.com/fnp-tbco-vhi. Dial in access: ‪(AU) +61 3 8594 5084‬ PIN: ‪453 292 137‬#

Annual General Meeting 

Agenda 

• Confirmation of previous AGM minutes 
• Reports
• Financial statements
• Election of officers and committee members
• Membership fees for 2026-27 

Link to full agenda

Notes

Club Rules: The Rules Of The Victorian Climbing Club outline the governance and operations of the Club, including how the AGM is conducted, and the election of the office bearers and committee

Proxy Voting: The rules include that a member may appoint another member for proxy voting at the AGM. Members can submit this digital proxy form at least 24 hours prior to the AGM. Otherwise, a suitable written proxy nomination can be submitted to the Chairperson before or at the start of the AGM.

Nominations for Committee: Members can submit an online expression of interest in nomination for the committee, including club officers and ordinary members of the committee. Written nominations close seven days prior to the date of the AGM. Nominations may still be made from the floor during the AGM if seconded by another member and approved by the nominee.

Special General Meeting

A special general meeting (SGM) will be convened at the conclusion of the AGM. 

Agenda

• Appointment of members to club functions - The club has a number of operational roles, appointed by the club committee and announced at the SGM. Members can submit an online expression of interest for these roles. Expressions of interest will also be accepted at the SGM for any unfilled roles. 
• Any other business - Members can bring other business to the SGM. Items can be included on the agenda by giving written notice of the business to the Secretary (secretary@vicclimb.org.au) by Monday, 21 September 2026. Other business can also be raised by a member at the SGM without notice. 

Photo: Eastern Wall, Grampians/Gariwerd.     📷Steve Toal